NOMINATIONS ARE NOW BEING SOUGHT FOR THE UPCOMING ELECTION OF THE ASSCR COMMITTEE

We strongly encourage you to become involved in the process of driving the ASSCR forward. 

If you wish to nominate please complete and return the Nomination Form (see link below) by Friday 15 Oct, 2021 to ASSCR Returning Officer asscr@asnevents.net.au

The positions open for nominations are:

Each position has a 2-year term. Nominees can nominate themselves, but all nominations need to be seconded by another fully-paid ASSCR member.

– Treasurer

– Secretary

– Two Ordinary Committee member positions (i.e., 1) the Sponsorship/Fundraising/Industry subcommittee Chair; 2) the Membership and Communications subcommittee Chair

The timetable for the election process is as follows:

  • Monday 13th Sept: Nominations open
  • Friday 15th Oct: Nominations close

If more than one valid nomination is received for any position, then the timetable for voting will be as follows:

  • Monday 25th Oct: Electronic voting to start
  • Friday 29th Oct: Electronic voting to end
  • Friday 12th Nov: Vote counting completed 
  • Thursday 23rd November: Results announced at AGM held at the Annual Conference
  • Thursday 23rd November post-AGM: Newly elected Committee members take over their positions

Download the nomination form here

Election Position Description

Treasurer

The role of the Treasurer is to help ensure the smooth financial running of the ASSCR, regularly inform the elected Committee and the Members on the Society’s financial status, and meet regulatory reporting requirements.

The specific roles of the Treasurer include the following:

  1. Become familiar with the ASSCR finances and accounting practices.  
  2. Liaise with the Society’s Professional Conference Organiser (PCO) on management of membership fees, including receiving and distributing financial statements. 
  3. Ensure Committee members are informed of Society finances at each Committee meeting.
  4. Prepare the annual financial statements and assist in the compilation of the Annual Report for the AGM.
  5. Act as co-authoriser for expenditure from ASSCR finances and set up and monitor invested funds.
  6. Work with the PCO and the Committee to ensure reporting requirements are met to the ATO, Consumer Affairs Victoria and the Australian Charities and Not-for-Profit Commission.
  7. Be a member of the Conference Organising Committee for the Annual Conference, providing a financial focus and helping to ensure income is properly recorded and outgoings are properly distributed (for example, the allocation of moneys for Travel Awards).

Election Position Description

Secretary

The role of the Secretary is to help ensure the smooth organisational running of the ASSCR, timetable and minute Committee meetings, help to collate and inform the elected Committee and the Members on the Society’s activities, and meet regulatory reporting requirements.

The specific roles of the Secretary include the following:

  1. Become familiar with the ASSCR’s aims and operating structure.
  2. Organise meeting dates for the Committee, send out agendas, and take and circulate meeting minutes.
  3. Maintain and update the Terms of Reference for each Committee position and maintain a registry of volunteers on each subcommittee.
  4. Maintain and update a registry of information of the ASSCR’s activities and non-financial documentation.
  5. Draft the Annual Report and Agenda for the AGM and ensure circulation of the final versions to Members.
  6. Take and distribute minutes from the AGM.
  7. Coordinate the election process in consultation with the Professional Conference 
  8. Ensure submission of online annual reports to Consumer Affairs Victoria (CAV) and the Australian Charities and Not-for-Profit Commission (ACNC) in consultation with the Treasurer and President.
  9. Update any changes to the information required by CAV and ACNC, including any changes to the Society’s Rules of Association. 

Election Position Description

Sponsorship/Fundraising/Industry subcommittee Chair

The Chair of the Subcommittee will manage the Subcommittee team to undertake the following tasks.

Annual Conference

  • Responsible for coordinating sponsorship fundraising for the annual conference.
  • Act as an intermediary between the ASSCR Committee and the Conference Local Organising Committee, any professional conference organiser involved in the conference organisation (e.g., ASN Events), and Industry representatives. Examples include:
  • Updating the Annual Conference Prospectus.
  • Identifying various forms of sponsorship and setting the rates in consultation with the ASSCR Committee.
  • Helping ensure Sponsors are adequately catered for at the Conferences in the planning phases and at the Conferences themselves (in collaboration with our conference organiser).
  • Ensuring various terms of the sponsorship are fulfilled –  e.g., the Conference abstract book has the right logos, etc.

Other responsibilities

  • Contribute to refining the ASSCR business plan.
  • Help fundraise for other ASSCR events and initiatives.
  • Help organise ASSCR events to raise the Society’s profile.
  • Assist with preparation of the Annual Report.

Election Position Description

Membership and Communications subcommittee Chair

The Chair of the Subcommittee will manage the Subcommittee team to undertake the following tasks.

Website management

  • Provide information to the ASSCR Secretariat (e.g., ASN Events) for uploading to the ASSCR website. Examples include: 
  • Requesting reports from meetings, conferences (including ASSCR Annual Conference) and other activities relating to the Society.
  • Ensuring they are presented appropriately for upload to the website and providing them to ASN Events for upload. 
  • Ensuring that reports are archived under “News Archive” tab on website.

Newsletter

  • Co-ordinate production of bi-annual Society Newsletters. 
  • Provide Newsletters to ASN Events for distribution and uploading to ASSCR website “ENewsletter” tab. 

Membership

  • Assist with any membership related events by providing notification and promotional material to be uploaded to website and ensuring event is reported.

ASSCR Membership list and Membership dues are managed by a Secretariat contracted by ASSCR (e.g., ASN Events).

Other responsibilities

  • Assist with preparation of the Annual Report.